Business Support Assistant – QHSSE (Part Time – 20 hours)

Date: 08 March 2018

Location: Westhill, Aberdeen


Job Purpose

To provide efficient administration support to the QHSSE  Department


Key Activities

  • Tender administration
  • Project Quality administration support
  • Assist with the implementation and administration of SharePoint (metadata adjustments, uploads, re-formatting of documents
  • Process Goods Received paperwork including saving on SharePoint
  • Scanning and filing any documentation related to contractors working on site (outside of SS Schedules ones)
  • Scanning and filing Hazard Observation Cards and logging them into the system for HSE to review and action
  • Scanning and filing Waste Transfer Notes, HSE training records, etc.
  • Scanning, filing and uploading of QC documents, calibration records to SharePoint and update of relevant register
  • Logging HSE inspection findings from reports into registers
  • Logging internal audit findings, HSE events from reports into registers
  • Maintain spreadsheet of vaccinations for employees
  • Maintenance of HSE Training records and matrix, including issuing HSE training requisitions
  • Administration of subscriptions systems, i.e. ISN, FPAL
  • Administration of maintenance schedules
  • Updates to Document Register based on e-mails received QHSSE
  • Administration of bi-annual departmental procedures review (sending notifications and processing responses)
  • Any other relevant duties as and when required



Essential:      Must have completed a good level of secondary education.

Preferred:     Any relevant further education or qualification.


Experience / Competence / Skills / Knowledge

  • Previous experience in an HSE role.
  • Previous experience in tender administration.
  • Good working knowledge and experience of SharePoint, Word, Excel, PowerPoint, Outlook and internet research.
  • Demonstrate an ability to effectively utilise resources, and the ability to plan, prioritise, and take responsibility for own work.
  • Demonstrate good Communication Skills, along with an ability to work in a team environment, as well as an ability to work unsupervised and exercise initiative to resolve potential problems


How to apply:

We offer a competitive salary, comprehensive benefits package and the opportunity to join us at a very exciting time of company growth and development.

If you are interested in the role, please send your current CV, together with a cover letter via the form below.